Nursys Frequently Asked Questions

• Delaware APRN licenses can now be found on Nursys QuickConfirm.
• If you are a registered e-Notify institution, you can now enroll and monitor your nurses’ Delaware APRN licenses.
• If you are a nurse with an existing e-Notify account you will see that Delaware APRN licenses (past or present) were automatically added to your e-Notify account. This means you will now be receiving notifications concerning changes made to the status of a Delaware APRN license and receive license expiration reminders.

• Nurses who hold a multistate license from other compact states will be now able to practice in Indiana.
• Additionally, nurses (RNs or LPNs) who legally reside in indiana will be able to apply for a multistate license, valid for practice in all 34 compact states.
• Residents of Indiana can find the information about applying for a multistate license on the Indiana Board of Nursing website.

  Additional Resources:
  Learn More about the NLC in our NLC Toolkit
  Register for a Free NLC webinar for Nurses and Employers

• Nurses who hold active, unencumbered, multistate licenses issued by members of the Nurse Licensure Compact are allowed to practice in New Jersey under their multistate licenses.
• For more information see https://www.njconsumeraffairs.gov/nur/Pages/applications.aspx
• New Jersey is not accepting applications for multistate licenses at this time.
  • A multistate license must be issued by the home state before a nurse can practice in other NLC/compact states.
  • If you would like to practice in another state as part of pandemic assistance, please see what other measures may be in place for that state. COVID-19 information and links to board websites can be found at ncsbn.org/covid-19

NCSBN has been made aware that some individuals have received telephone calls from persons falsely claiming to be NCSBN staff or law enforcement. These scam phone calls have “spoofed” NCSBN telephone numbers, and therefore appear to originate from NCSBN. We have been told that the tone of these calls may be hostile, and in some cases scammers have falsely claimed that a specific action is needed to prevent a nursing license from becoming suspended. We understand that these incidents are similar to recent scam calls targeting other organizations.

As a reminder, NCSBN will never call a nurse, nurse applicant or anyone else requesting personal information. Please be wary of these scam calls and do not provide personal information over the phone to anyone you do not know or trust.

If you receive a suspicious call about issues with your nursing license, please confirm your license status for free here using Nursys QuickConfirm, or contact your board of nursing.

NCSBN Nursys and the Michigan Licensing and Regulatory Agency (LARA) are actively working on getting Michigan licensee data updated in Nursys. In the meantime, we recommend that institutions and nurses go directly to the Michigan LARA website for all information regarding Michigan licenses including verification for endorsement requests. Once data issues with Michigan are resolved, license data will again appear on Nursys.com and Nursys e-Notify notifications will return to normal function. Nursys e-Notify Nurse accounts for self-enrolled nurses licensed in Michigan may be unavailable.

e-Notify is a free of charge innovative nurse licensure notification system where you receive real-time notifications about nurses employed at your institution. The system provides licensure and publicly available discipline data directly to you as the information is entered into the Nursys database by boards of nursing.

Individual nurses can also register free of charge "As a Nurse" to receive notifications regarding their own licensure information.

Yes, you are able to enroll temporary licenses if the temporary license exists on Nursys.com.

Not all state boards of nursing submit temporary licenses to Nursys. Below is the current list. Please note that this includes only true temporary licenses. Nursys does not include graduate permits or other similar limited short-term credentials provided by some boards of nursing.

Temporary License Participating (as of 10/13/2020)

1. Alaska
2. Arizona
3. Arkansas
4. Idaho
5. Indiana
6. Iowa
7. Kansas
8. Louisiana PN
9. Louisiana RN
10. Maryland
11. Missouri
12. Nebraska
13. Nevada
14. New Mexico
15. North Carolina
16. North Dakota
17. Oklahoma
18. South Carolina
19. Texas
20. Vermont
21. Virginia
22. West Virginia PN
23. West Virginia RN
24. Wisconsin
25. Wyoming

e-Notify is a free service. There is no cost whatsoever to utilize this system.

The information you will receive from e-Notify is pulled directly from Nursys, the only national database for licensure, discipline and practice privileges for RNs and LPN/VNs. Nursys data is compiled from information directly inputted from boards of nursing and is primary source equivalent.

The information in Nursys e-Notify is provided by the boards of nursing. Please contact the board of nursing to update the information.

Please review the list of Nursys e-Notify participating boards of nursing.

There are various scenarios where it is necessary for us to make license information unavailable on Nursys.com. In these scenarios you would need to review the license on the board’s website and/or contact the board directly to request information regarding the status of the license.

Please use our contact form or call 866.819.1700.

Yes, nurses can register with Nursys e-Notify to monitor their nursing license(s). The system will automatically will send expiration reminders and also will send email notifications when changes are made on Nursys by the board of nursing to the following:

• Active status
• Expiration date
• Compact status
• Publicly available disciplinary and alert actions
• License Status

A Nursys e-Notify License Expiration Reminder notification is automatically sent to the nurse, 3 months (90 days) prior to the expiration date, to remind them that their nursing license will be expiring soon.

• The settings for the License Expiration Reminder can be found in Nursys e-Notify “My Profile” screen.
• The nurse will have the option to select the reminders to be sent at 6 months (180 days), 3 months (90 days), or 1 month (30 days) in advance. Nurses who select to receive license expiration reminders starting 6 months or 3 months in advance, will receive a License Expiration Reminder each month until the expiration date is updated or expires.
• The nurse has the option to also receive the License Expiration Reminder notifications via text message by providing a cell phone number.

The licenses listed must be from Nursys e-Notify participating boards of nursing

Go to the Nursys e-Notify page nursys.com/e-notify and click the "Create an institution account" button. It is free and it only takes just a few minutes to register.

Yes, an institution can have as many users as needed.

Institutions will receive email notifications when the following changes are made to a license enrolled to their Nurse List:

• Active status
• Expiration date
• Compact status
• Publicly available disciplinary and alert actions
• License Status

Users have the option of receiving email notifications of changes daily, weekly or monthly.

The institution will receive an email on the 1st of the month if any licenses on their Nurse List have:

• expiration dates in this calendar month
• expiration dates in the next calendar month
• expiration dates in the past

• Nursys e-Notify will NOT send any license change or discipline notifications to your enrolled nurses.
• Institutions can choose to send email and/or text message expiration date reminders (it is optional). These reminders are always sent 30 days before the expiration date.
• Afterwards, within 30 days and even after the expiration date, Institution Users have the option to manually click the "Remind" link on the Nurse List to remind that nurse again.
• Reminders may only be sent to licensees on the Nurse List with a provided email address and the expiration reminder setting turned on.

There are 4 items you need to enroll a license to your nurse list:

1. License Number, License Type and corresponding Jurisdiction
2. Last 4 digits of Social Security Number
3. Birth Year
4. Work Address

While items 1-3 are required to enroll a license, this information is ONLY for selection and validation of the license record. Nursys e-Notify will NEVER save or store this information. It is solely to ensure that you are enrolling the intended license and to verify an employment relationship with the nurse. If the values submitted match the board of nursing’s data, then the addition of this license to your e-Notify nurse list will be completed successfully, but if any value fails to match there will be an error message.

Item 4 is covered by our privacy policy and terms & conditions.

Yes, Nursys.com meets The Joint Commission's (TJC) 10 principles for a primary source equivalent verified credential verification, click here.

Nursys is the only national database for licensure verification, discipline for registered nurses (RNs), licensed practical/vocational nurses (LPN/VNs) and advanced practice registered nurses (APRNs). Nursys data is pushed directly from boards of nursing (view the current participation list). Nursys is live and dynamic, and all updates to the system are reflected immediately. With e-Notify, any institution that employs a nurse can utilize this system to track licensure and discipline information for no charge. It is economical, provides vital information and saves staff time.

You can download a list of all your enrolled nurses. The report will contain license details for all licenses that the individual holds from Nursys e-Notify participating boards of nursing.

Yes you can. You can enroll multiple nurses on your e-Notify nurse list at one time in two ways:

1. Nurses can be enrolled using a file (xls, csv, etc.)
2. Use our API to create a secure system-to-system process. This requires involvement of Information Technology staff.

Nursys e-Notify organizes information that already exists on our Nursys system into your e-Notify Nurse List for the convenience of your organization.

There are only 4 items of information that you are saving to Nursys e-Notify, all of which are covered by our privacy policy and terms of use:

1. Nurse List: licensees your organization has identified an employment relationship with
2. Work Addresses: where the licensees are practicing nursing for your organization
3. Email Addresses (optional)
4. Cell Phone Numbers (optional)

You are required during the process of enrolling a license to your nurse list to provide the last 4 of the social security number and the year of birth for the licensee. These two values must match with the existing board of nursing data for the selected license. When the validation fails there is a generic error message stating that one or both failed to match. Nursys e-Notify will NEVER save or store the values provided during the validation process.

NCSBN’s Information Security Management Program is aligned with the Security and Privacy Controls for Federal Information Systems and Organizations. NCSBN uses the National Institute of Standards and Technologies (NIST) 800-53, moderate-impact security controls framework for its information security to protect the confidentiality, integrity and availability of information that is processed, stored and transmitted by NCSBN’s information systems. Please visit the NIST website for additional information on the NIST 800-53 framework.

NCSBN has corporate security policies, procedures and contractual security requirements that promote the protection of intellectual property, employee and customer personal information, proper data security and data handling procedures, and data transmissions. NCSBN also performs assessments, audits, penetration tests, and vulnerability scans to help assure NIST 800-53, moderate-impact security control compliance.

Yes, you will receive notifications for discipline activity on all licenses from Nursys e-Notify participating boards of nursing which the nurse holds.

Yes you can. You can enroll multiple licenses to your Nursys e-Notify Nurse List at one time in two ways:

1. Licenses can be enrolled using a file (xls, csv, etc.)
2. Use our API to create a secure system-to-system process. This requires involvement of Information Technology staff.

• Nurses can be added individually or a file (Excel, CSV, XML) can be used to enroll multiple licenses all at one time. We also offer an API for enrolling and managing your nurse list via a web service integration.
• You may add or delete licenses from the nurse list as needed.
• You have the ability to turn notifications on and off so you can have nurses on the list but choose to not receive email notifications regarding that license.
• e-Notify can send a 30-day expiration reminder via email and/or text message to the nurses on your nurse list. This is optional and does require an email address and/or cell phone number to be added for the nurse.
• You can create multiple “locations” on a single account and assign a list of nurses to each location. This allows you to segment your nurse list. Users can select via their profile to receive notifications only for nurses assigned to specified locations.

You can update a nurse's information at anytime.

Each institution should only register once, but can have multiple administrators. The administrator can access information and assign additional users to their institution’s registration. These users have the ability to view reports and manage the institution's nurse list. If an institution has multiple locations and each facility wishes to manage their own nurse list, you can set locations. These can be used to segment your nurse list and assign notification settings.

The Locations feature allows institutions to segment their nurse list either by actual location or some other criteria. This allows an institution to:

• Organize and manage the Nurse List by these Locations/segments.
• Users can select to receive notifications only for the nurses assigned to specific Locations. Their Nurse List will also default filter to the selected Locations.

You may create as many Locations as needed. Please follow the steps below to create Locations for your institution's account.

1. Sign in to Nursys e-Notify and select the "Settings" tab
2. Use "+ Add Location" to create additional Locations
3. Edit Users to assign those Location(s)
4. Select the “Nurse List” tab, click the … three dots by the nurse’s name and select Edit Nurse to assign nurses to the additional Locations. Use the alphanumeric code you created for file enrollments/updates or via the API to assign or change a nurse’s Locations.

You can still see the list of nurses that have ever been disciplined. On the Nurse List filter for Status and select “License ever disciplined.”